The architect or project manager will play a key role in supervising construction. These persons are most familiar with the project and are legally responsible for the design or adopting the design. They also will review bills.

It is the responsibility of the grantee to provide for construction inspections and supervision to assure the project is being constructed according to contract documents. The grantee makes payment to the authorized contractor in the correct amount for the work accomplished based on prior review by the architect or project manager.

There are several software programs available such as CPM, PERT, etc., to allow for scheduling. However, unless the project is a large scale, it may not be necessary to use these programs. For smaller projects, bar charts will be sufficient to monitor the monthly progress of the project.

The government has an interest in projects entailing major renovations, construction and facility purchase.  The regulations require that this interest be recorded.  For information about how this is accomplished see 45 CFR Section 1309.21.

A final wage decision should be attached to the signed contract. All records should be kept for a minimum of three years if requested by the Regional Office. The Facilities File Checklist is offered to help with document management. A complete file should be retained for review by auditors annually. Part of that general audit will include a specific construction audit.