Recipients are responsible for managing the day-to-day operations of grant-supported activities using their established controls and policies, as long as they are consistent with Health and Human Service requirements. However, to fulfill their role in regard to the stewardship of Federal funds, operating division (OPDIVs) monitor their grants to identify potential problems and areas where technical assistance might be necessary. This active monitoring is accomplished through review of reports and correspondence from the recipient, audit reports, site visits, and other information available to the operating division (OPDIV). The names and telephone numbers of the individuals responsible for monitoring the programmatic and business management aspects of a project or activity will be provided to the recipient as part of the notice of Award (NoA).

During post-award administration, the Grants Management Officer (GMO) monitors expenditures for conformance with cost policies. The Grants Manager Officer’s monitoring includes, among other things, responding to prior-approval requests and reviewing financial reports, audit reports, and other periodic reports. The GMO also may use audit findings as the basis for final cost adjustments. The Project Officer’s (PO) monitoring includes review of progress reports, prior-approval requests, and other correspondence (written or telephonic), and site visits.

 Monitoring of a project or activity will continue for as long as the operating division (OPDIV) retains a financial interest in the project or activity as a result of property accountability, audit, and other requirements that may continue for a period of time after the grant is administratively closed out and the operating division (OPDIV) is no longer providing active grant support.