ACYF Administration on Children, Youth and Families	U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families
	1. Log No. ACYF-IM-95-01	2. Issuance Date:
	3. Originating Office: Head Start Bureau
	4. Key Word:

INFORMATION MEMORANDUM

TO: Head Start Grantees and Delegate Agencies

FROM: Head Start Program Information Report (PIR) for 1994-1995 Program Operating Year

INFORMATION:

The Program Information Report (PIR) provides comprehensive, national data on the Head Start program. It includes important information on the number of children served, staffing, agency organization, program services and activities, and on selected areas of importance to national policy making. Information from the PIR is summarized in such documents as the annual Head Start "Statistical Fact Sheet."

Attached are the 1994-1995 PIR form, general instructions on completing the PIR and instructions on electronic submission of the PIR. It is recommended that you carefully read through the PIR questions and the instructions before preparing your submission.

We have also enclosed the Program Instruction on Immunization which was issued on July 22, 1994 (ACYF-PI-94-13). Since this was the first program year in which this new immunization schedule was in effect, we wish to alert you that Question 11.D. of the PIR now requires programs to indicate the number of children who received the immunizations required by Table 1 or Table 2 of the Program Instruction. Please make sure that staff in your program are aware of and fully understand the new 1994 immunization requirements.

We recommend that grantees immediately verify that all of their delegates have received their PIR package. Contact your Regional office if additional copies of the PIR form are required.

Programs are strongly encouraged to submit the FIR form using electronic data submission (EDT). In 1993-1994 over 1,300 programs submitted their data electronically. The use of EDT has effected considerable savings both is personnel time and contract costs associated with keying and verification of the printed PIR forms, and resulted in increased timeliness of submissions and reduction in the overall error rate.

The PIR submission from all programs except Migrant programs must be received NO LATER THAN May 31, 1995 by the PIR processing contractor, Ellsworth Associates, Inc. The PIR submission of Migrant programs must be received, NO LATER THAN September 29, 1995.

If you have questions concerning the processing of PIR forms, contact Ellsworth Associates directly. The phone number is (703) 821-3090.

EFFECTIVE DATE: Immediately

INQUIRIES TO: Regional Administrators, ACF
American Indian And Migrant Programs Branches

/S/
Helen Taylor
Associate Commissioner
Head Start Bureau

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