ACYF Administration on Children, Youth and Families	U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families
	1. Log No. ACYF-IM-HS-01-07	2. Issuance Date: 04/02/01
	3. Originating Office: Head Start Bureau
	4. Key Word: Head Start Program Information Report

INFORMATION MEMORANDUM

TO: Head Start and Early Head Grantees and Delegate Agencies

SUBJECT: Head Start Program Information Report (PIR) for the 2000-2001 Program Operating Period

INFORMATION:

Each year Head Start and Early Head Start grantees and delegate agencies are required to submit the Program Information Report (PIR). The PIR is currently the sole source of comprehensive data on Head Start programs at the national, regional, and program levels. The PIR includes important information about the numbers of children served, staffing, program services and activities, and other selected areas of importance to national policy-making. In addition, the PIR information is used to respond to Congressional and public inquiries about the program, and is essential in compiling the Biennial Report to Congress on the Status of Children in Head Start Programs, a report required under the Head Start Act.

The PIR must be completed by all Head Start and Early Head Start programs and delegate agencies that have served children for any length of time during the 2000-2001 reporting period. New programs that have not yet begun serving children are not required to submit a report.

Completed PIR forms are due on May 30, 2001 with the exception that Migrant Head Start programs may delay submission to September 28, 2001.

The PIR package that accompanies this memorandum consists of the following:

1. PIR2001 Software (3.5" disk),
2. PIR Software Quick-Start & Frequently Asked Questions,
3. PIR Reporting Instructions and,
4. A paper version of the PIR 2000-2001.

All programs are strongly urged to submit the 2000-2001 PIR electronically by using the disk provided in this package. Completed reports can be submitted by E-mail or by mailing the completed disk.

Completing the PIR electronically is the fastest, most efficient way to produce your report. The software includes on-the-spot error checks that will assist you in entering the data correctly. In the last several years, 90% of all grantees, nearly 2,200 grantees, submitted their PIR electronically. Electronic submission is simple and substantially reduces reporting errors.

If you need additional copies of the PIR software and instructions, they can be downloaded from the internet and are available at http://www.eainet.com/rps/pir2001.html.

If you have questions concerning the processing of your PIR, please contact Ellsworth Associates, the contractor that assists us in this data collection. Ellsworth staff can be contacted directly on (703) 821-3090 at extension 226 or 260.

Thank you for your cooperation in this important reporting process.

Douglas Klafehn
Acting Associate Commissioner
Head Start Bureau