General

• Q:

  What does the term “since last year’s PIR was reported” mean?

   

• A:

  “Since last year’s PIR was reported” provides a time frame to report on any services, staff, etc. that occurred since the prior year’s PIR was submitted.

   

• Q:

  If no specific time frame is provided with a question, should we use “at the time of enrollment” or “at time of the PIR report”?

   

• A:

  If there are no specific instructions regarding the date of a response, (e.g. at enrollment, at end of enrollment, etc.), it is at the time the PIR is reported.

   

• Q:

  If a child was counted in the total enrollment but never attended school, would you count them in PIR questions related to health services?

   

• A:

  No, it is not necessary to include information on health services for children or pregnant women who may have been enrolled for a very short period of time but never attended class or received a home visit.

   

• Q:

  Do we report on children whose enrollment slots are funded through other sources of funds (pre-K, foundation monies, etc.)? In the past, we reported on these children. These slots are part of our 25% required match.

   

• A:

  Those children should be included in the PIR reports as the slots are part of the non-federal match and as such should be reflected on the FAA.

   

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A. Program Information

• Question A.3

• Q:

  If non-federal funds contribute to a program option, such as expanding part-day Head Start hours to full-day services, would the children in this program option be counted under part-day or full-day?

   

• A:

  Report funded enrollment in this section according to the program options the grantee was funded to serve. When non-federal funds contribute to expanding the hours of a particular program option, such as expanding part-day to full-day, and those funds have been included on the grantee’s FAA as match, report the option as full-day.

   

• Question A.10

• Q:

  Under the Actual Enrollment section of Children by Age, do I report the ages of children as of the time of enrollment or at the PIR reporting time?

   

• A:

  At the time of enrollment, use the age of the child as of the date used by the local school system in determining eligibility for public school. See “45 CFR 1305.4(a)” at the following link regarding age determination for eligibility:
  45 CFR 1305.4 Age of Children and Family Income Eligibility

  Example:
  Program Year: September 1 to June 16
  Local school system eligibility date: December 1

  • Jemal’s birthday is July 31 and he is three years old on the first day of the program year which runs from September 1 to June 16. Jemal is still three years old on December 1, so he would be reported in the three year old category for the current PIR.
  • Sarah’s birthday is December 12 and she is four years old on the first day of the program year. Sarah is still four years old on December 1, so she would be reported in the four year old category for the current PIR.
  • Althea’s birthday is November 29 and she is four years old on the first day of the program year. Althea is five years old on December 1, so she would be reported in the five year old category for the current PIR.
  • George was enrolled in Head Start last year. His birthday is October 1 and he is three years old on the first day of the program year. George is four years old on December 1, so he would be reported in the four year old category for the current PIR.
   

• Question A.14

• Q:

  Are parents receiving TANF and SSI considered below the 100% Federal Poverty Level?

   

• A:

  Programs should not assume all parents receiving TANF and SSI are below the poverty line. Programs should indicate the specific eligibility criteria used to determine the child as income eligible.

   

• Question A.15

• Q:

  Last year”s PIR instructions indicated that children should be counted as enrolled for their second year only if in their first year of Head Start or Early Head Start they were enrolled for at least half of the time classes were in session. Are they to be counted that way this year?

   

• A:

  Yes.

   

• Question A.16

• Q:

  Which children and pregnant women who left the program are NOT included in turnover?

   

• A:

  Do not include the following:

  • Enrolled pregnant women who gave birth during the program year and subsequently enrolled their infant in the EHS program
  • Enrolled children who left the program before attending at least one class
  • Children or pregnant women enrolled in home based options who left the program before receiving a home visit
   

• Question A.17

• Q:

  We have formal and informal agreements with local child care centers to assure children enrolled in Head Start have access to quality care. However, we do not exchange funds nor consider these arrangements to be program options. Should we count children who attend these child care centers in Question A.17?

   

• A:

  Enrollment reported here should include only those providers with whom the Head Start program has a formal arrangement for the child to receive Head Start services at the child care site.

   

• Question A.18

• Q:

  Should we report children that were enrolled in program options that provided service for 8 or more hours per day if non-Head Start funds contributed to the full day service?

   

• A:

  Yes, please include all children served in your center (or Family Child Care home) for 8 or more hours, irrespective of the funding source.

   

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B. Program Staff and Qualifications

• Questions B.1 and B.3 – B.21

• Q:

  Do we report on all staff, including staff who left the program, throughout Section B?

   

• A:

  Report as follows:

  • For question B.1:
    Report on all staff, including staff who left the program.
  • For questions B.3 - B.11 and questions B.16 - B.21:
    Report on the staff person who was in the position at the time the PIR is reported.If the position is vacant at the time the PIR is reported, provide information on the last person to hold the position during the year.
  • For questions B.12 - B.15:
    Only report on classroom teachers who left the program during the year.
   

• Q:

  When reporting on program staff, should we include all staff in the agency or only those directly involved with the program? We have a large multi-state agency with multiple funding streams and multiple Head Start programs.

   

• A:

  In the Program Staff–Total Staff section, only report on staff who are working in the Head Start program being reported on, either assisting Head Start staff or delivering services to Head Start children and families.

   

• Question B.5

• Q:

  Where would we report teachers with bachelor’s degrees in unrelated fields that have credits in early childhood, but have not yet reached the level of coursework that would be equivalent to a major in early childhood education?

   

• A:

  Report these teachers in B.5 and in B.5.e.

   

• Q:

  How do you count staff that are working towards a CDA and an associate or baccalaureate at the same time.

   

• A:

  Staff enrolled in more than one early childhood continuing education program, such as CDA training and an associate degree program, would be listed under the highest early childhood education level they hold and for the highest level they are currently enrolled in.

   

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C. Child & Family Services

• Question C.9

• Q:

  Can medical treatment be provided by someone other than a health care professional?

   

• A:

  Yes. “Medical treatment” must be a plan of care, based upon a diagnosis, conducted under the direction of a health care professional. Therefore, the individual providing the actual service (ex. administering a medication, managing a child’s diet within the center, etc.) need not be a health care professional, but a health care professional must have initiated and be involved in an ongoing way in the plan.

   

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