- How to
The following steps provide registration guidance for a company, institution, state, local or tribal government, or other type of organization that wishes to submit an application for funding. The registration process is a one-time process, which is required before representatives of an organization can submit grant application packages electronically through Grants.gov. Please note that some steps of the process may require follow-up actions to renew or update information. The registration process can take one to three weeks depending on your organization.
The DUNS number is the nine-digit or thirteen-digit (DUNS + 4) number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. The Federal government has adopted the use of DUNS numbers to track of how federal grant money is allocated.
All applicants and sub-recipients must have a DUNS number at the time of application in order to be considered for a grant or cooperative agreement. A DUNS number is required whether an applicant is submitting a paper application or using the Government-wide electronic portal, http://www.Grants.gov. A DUNS number is required for every application for a new award or renewal/continuation of an award, including applications or plans under formula, entitlement, and block grant programs. A DUNS number may be acquired at no cost online at http://fedgov.dnb.com/webform.
To acquire a DUNS number by phone, contact the D&B Government Customer Response Center:
U.S. and U.S. Virgin Islands: 1-866-705-5711
Alaska and Puerto Rico: 1-800-234-3867 (Select Option 2, then Option 1)
Monday - Friday 7 a.m. to 8 p.m., Central Time
The process to request a DUNS Number by telephone takes between 5 and 10 minutes.
Grants.gov will not be able to process your application without a DUNS number.
The CCR is the Federal registrant database and repository into which an entity must provide information required for the conduct of business as a recipient. CCR, managed by the General Services Administration, collects, validates, stores, and disseminates data in support of agency financial assistance missions.
HHS requires all entities that plan to apply for and ultimately receive Federal grant funds from any HHS Operating/Staff Division (including the Administration for Children and Families) or receive subawards directly from recipients of those grant funds to:
- Be registered in the CCR prior to submitting an application of plan;
- Maintain an active CCR registration with current information at all times during which it has an active award, an application, or a plan under consideration by ACF; and
- Provide its DUNS number in each application or plan it submits to the ACF.
An award cannot be made until an applicant has complied with these requirements.
CCR registration may be made online at www.ccr.gov or by phone at 1-866-606-8220.
There is the possibility of heavy traffic at the CCR website at application due dates, therefore, applicants are strongly encouraged to register at the CCR well in advance of the application due date. CCR registration must be updated annually. CCR registration must be active and maintained with current information at all times during which an organization has an active award or an application under consideration.
The CCR process can take one to three days to gather the internal organization information and prepare the application. If your organization already has an Employer Identification Number (EIN) or Taxpayer Identification Number (TIN), then you should allow a minimum of five business days to complete the entire CCR registration. If your organization does not have an EIN or TIN, then you should allow two weeks for obtaining the information from IRS when requesting the EIN or TIN via phone or internet. The reason for the one to three day delay is due to security information that needs to be mailed to the organization.
When your organization registers in CCR, you will be required to designate an E-Biz Point of Contact (E-Business POC). This person will be given a special password called an "M-PIN." This password gives him or her the sole authority to designate which staff members from your organization are allowed to submit applications electronically through Grants.gov. Designating an E-Biz Point of Contact safeguards organizations from individuals who may attempt to submit grant application packages without permission.
Staff members from your organization designated to submit applications are called Authorized Organization Representatives (AOR). AOR must register with the Credential Provider to obtain their usernames and passwords at http://apply07.grants.gov/apply/OrcRegister. They will need to know your organization's DUNS number to complete the process. After your organization registers with the CCR, AOR must wait one business day before they can obtain their usernames and passwords. AOR usernames and passwords serve as "electronic signatures" when your organization submits applications on Grants.gov.
AOR will receive a username and password when they submit the information.
AOR must register with Grants.gov for an account at https://apply07.grants.gov/apply/GrantsgovRegister. They will need to enter the username and password they received when they registered with the Credential Provider (obtained in Step 3). This creates an account on Grants.gov that allows AOR to submit applications on behalf of the organization and track the status of submitted applications. AOR will be registered when they submit the information.
When an AOR registers with Grants.gov, your organization's E-Business (E-Biz) POC will receive an email notification. Your E-Business POC must then log into Grants.gov (using the organization's DUNS number for the username and the "M-PIN" password obtained in Step 3) and approve the AOR, thereby giving him or her permission to submit applications. When an E-Biz POC approves an AOR, Grants.gov will send the AOR a confirmation e-mail. AOR can also log in to the For Applicant home page at http://www.grants.gov/applicants/applicants.jsp using their username and password (obtained in Step 3) to check if they have been approved. Only the E-Biz POC can approve AOR. This allows your organization to authorize specific staff members to submit grants.
Submitting an Application
Grants.gov is also the website used to submit grant applications electronically. If your organization has not submitted an application through Grants.gov before, be aware that it may take up to a full week to complete the set-up.
Listed below are links to online tutorials that explain the submission process via Grants.gov.
- Grants.gov Overview: Watch this 4-minute overview about Grants.gov.
- Grants.gov Eligibility: Determine whether you are eligible to apply for grants on Grants.gov in this 4-minute tutorial.
- Finding Grant Opportunities on Grants.gov: Learn how to find grant opportunities and understand your search results in this 8-minute tutorial.
- Organization Registration Overview: Watch an overview on how to register your organization with Grants.gov in this 13-minute tutorial.
- Completing a Grants.gov Application: Watch an overview on how to apply using Adobe Reader in this 10-minute tutorial.
Helpful tips for submitting an application on Grants.gov.
- Contact the Grants.gov Contact Center if you have any issues submitting your application. Please have the Funding Opportunity Number (FON), name of your agency, and specific area of concern available to help expedite your inquiry. Keep your ticket number.
- Don't wait until the last minute to submit an application so that there is time to correct any errors.
- Keep your tracking number in case you need to contact the Grants.gov Contact Center.
A: If you performed a password reset for the E-Biz POC at Grants.gov, but did not receive the temporary password, there are a few factors that can cause this to occur.
- There is no AOR registered for your organization's DUNS number. Until at least one AOR has completed the registration process, the E-Biz POC login at Grants.gov is not yet active. As a result, the E-Biz POC password reset feature will not work until at least one AOR has completed the registration process. Once an AOR has registered, the E-Biz POC will receive an email notification.
- You are using an email address other than the email address on file at Grants.gov. Grants.gov uses the Primary E-Business Point of Contact email address associated with the CCR registration. To verify the email address on file with CCR, please visit www.ccr.gov. Please note that if you have recently updated the email address associated with the Primary E-Biz Point of Contact that it may take up to 1 business day for the changes to be reflected at Grants.gov.
- On October 11, 2010, a security enhancement required all existing E-Biz POCs to login using the MPIN and establish a Grants.gov password. Until this step is completed, the E-Biz POC login at Grants.gov is inactive. As a result, the E-Biz POCs password reset feature will not work until this step is completed.
If you are unsure if any of these circumstances apply to you, you may contact Grants.gov support at 1-800-518-4726 or by email at email@example.com.
Note: In some organizations, a person may serve as both an E-Biz POC and an AOR, in this case this person will receive two emails regarding password resets. Look closely at the link provided to determine if the email is intended for an E-Biz POC or Applicant. The link will either contain 'userType=applicant' or 'userType=ebiz.'
A: To download the grant application package, please reference the following instructions:
- Once you have searched for a grant opportunity, the results will display on the search results screen. Each opportunity title is a hyperlink for that given grant. Click on the Title of the grant of your choice. Follow these steps:
- At the top of the synopsis page, just below the title of the grant, there are three menu options. "Synopsis" (highlighted in grey), "Full Announcement" and "Application." Click on the "Application" menu link at the top, right corner of the screen.
- A new window will display, entitled "Select Grant Applications to Download." Scroll down to the bottom of the screen and click on the "Download" link, which is displayed under the Instructions and Application tab at the bottom right corner of the screen.
- Download links for the application instructions and application package will be displayed. Clicking on these links will automatically open the documents onto the screen. It is recommended that these documents be saved to the computer.
- To save both the instructions and the application package, click each file to open. Then click "File," "Save A Copy," and select a location on your computer to save each file. Then click the "Save" button.
Important Note: Read the grant application instructions carefully. For additional questions regarding the specific opportunity, please reference the agency contact information located at the top of the Grant Application Package.
A: The Advanced Search option allows users to filter search results based on any combination of the following criteria:
- Grant Status: (Open, Closed or Archived)
- By Date
- By Organization Eligibility
- By Funding Activity Category
- By Agency
- By Funding Instrument Type (Grant, Cooperative Agreement, Procurement Contract, Other)
To perform an Advanced Search on Grants.gov please reference the follow steps:
- From the Grants.gov home screen, select "Find Grant Opportunities" from within the red menu on the left side of the screen.
- On the "Find Grant Opportunities" page, select the "Advanced Search" option either on the left in the blue navigation bar or in the middle of the page.
- On the "Advanced Search" page select the search criteria. To select multiple items within each list, hold down the CONTROL or SHIFT key and make multiple selections. Mac users should hold the APPLE or SHIFT key.
- The search results screen will appear with the opportunity titles as hyperlinks. Click on the link to view the announcement
A: To authorize or de-authorize an AOR, reference the following steps:
- Navigate to www.Grants.gov.
- From the Grants.gov home page, click on the E-Biz POC LOGIN on the right side of the page under the FOR APPLICANTS section.
- The E-Biz POC LOGIN PAGE will display. Enter the DUNS # and password and click the LOGIN button.
- The MANAGE APPLICANTS screen will display with no applicants listed. To view all applicants associated with the DUNS # in the top right corner of the screen, ensure that ALL is selected under the SEARCH BY box. Click the SEARCH button.
- The current list of AOR will display. NOTE: A maximum of 50 AOR will display on each page. Click the page numbers located under the SEARCH BY box to navigate to other pages.
- To change the status of an AOR, click on the AOR name or username to highlight the row. Note that the buttons on the top of the AOR list are now active.
- On the top of the page, above the AOR list, click on the REASSIGN ROLES button.
- The REASSIGN USER ROLES window will display for the selected AOR. Highlight the AUTHORIZED APPLICANT role. Using the arrows in the middle of the page, move the role to the left or right side of the screen.
- To authorize an AOR, move the AUTHORIZED APPLICANT to the right hand box titled CURRENT ROLES.
To de-authorize an AOR, move the AUTHORIZED APPLICANT to the left hand box titled REMAINING ROLES.
- Click the CONTINUE button to save the changes.
A: The registration process for an organization can take between three to five business days or as long as four weeks and depends on several factors. There are four main steps:
- Obtain a Data Universal Numbering System (DUNS) number. DUNS numbers can typically be obtained within the same business day. For information on obtaining a DUNS please visit http://www.dnb.com/US/duns_update/.
- Register with the Central Contractor Registration (CCR):If you already have a TIN, your CCR registration will take three to five business days to process. If you are applying for an EIN please allow up to two weeks. After becoming active within CCR, there is still a three to five business-day waiting period before continuing with the Grants.gov registration. For additional information regarding the CCR registration process, please visit www.ccr.gov.
- Register with Grants.gov as an Authorized Organization Representative (AOR). Complete your AOR (Authorized Organization Representative) profile on Grants.gov and create your username and password. You will need to use your organization's DUNS Number to complete this step.
- E-Biz Point of Contact must authorize the AOR. Before submitting a grant application package, an AOR must receive approval within his or her organization to submit applications on its behalf. This authorization protects an organization from individuals who may submit applications without permission. The E-Business Point of Contact (E-Biz POC) performs the final step in the Grants.gov registration process. The E-Biz POC authorizes someone to submit a grant application on behalf of their organization.
For detailed information on the registration process, including an animated tutorial visit Grants.gov at http://www.grants.gov/applicants/organization_registration.jsp.
A: Grants.gov is able to provide information as to whether the grant was received by Grants.gov or the agency. For information regarding whether the grant was accepted or approved by the agency, please contact the offering agency.
In order to track the status of a submitted application, you will need the grant tracking number. This number is provided in the automatic email generated by Grants.gov once the grant has been submitted.
To check the status of a submitted application, use the following steps:
- Go to www.grants.gov.
- On the left hand menu, select TRACK MY APPLICATION.
- Enter the grant tracking number in the space provided and click the TRACK button.
The status screen will display the date and time that the grant was received by Grants.gov or the agency.
Last Reviewed: March 2012
Last Updated: April 11, 2013