Sample Planning Calendar - Head Start

Sample Planning Calendar - Abstract Sample Planning Calendar - Table of Contents Sample Planning Calendar - Body Citation

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ECLKC Home > Program Management and Fiscal Operations > Management & Administration > Program Governance > Shared Governance > Sample Planning Calendar

Sample Planning Calendar
Program Governance


In Head Start, the concept of shared governance applies to both grantees and delegate agencies. Shared decision-making in planning is required in the Head Start Program Performance Standards. This resource can be used by the governing body, policy group and management staff to establish their responsibilities in the planning process for program services.

Sample Planning Calendar Governing Body October Assures a procedure for planning is established. November Approves/disapproves work plan. December Receives status report on action plan for doing community assessment (CA) from planning team. Approves/disapproves CA January Receives information from planning team about problems, issues, and resources in the community to prepare for goal setting (CA findings and recommendations). February Receives recommendations on goals; approves/disapproves; receives quarterly fiscal report; audits and assures corrective action. March Participates in program self-assessment. April Receives objectives. Receives proposed budget changes. Policy Council/Policy Committee October Approves/disapproves procedure for planning. November Approves/disapproves work plan. December Receives status on CA from planning team. January Receives information from planning team about problems, issues, and resources in the community to prepare for goal setting (CA findings and recommendations). February After planning team recommends goals and recruitment plan, approves/disapproves. Fiscal committee provides monthly status of funds March Participates in program self-assessment. Receives objectives from planning team. . April Received proposed budget changes from fiscal committee, including administrative services for grantee. Program Staff October Provide information and support to planning team to propose a work plan for how the critical planning steps will occur November Propose work plan to governing body and Policy Council/Policy Committee (in accord with Head Start Program Performance Standards (45 CFR 1305.3; 1304.51, 1305.50). Propose procedure for self-assessment. December Initiate CA and collect information from internal and external sources identified in procedure. Recommend plan for self-assessment. January Provide initial information to Policy Council/Policy Committee & Board Planning Committees about problems, issues, and resources in the community and agency program to prepare for goal setting. February Work with planning team(s) to draft/propose goals. Begin draft of objectives. Complete draft recruitment plan. Provide fiscal information - status of funds. Propose plan for correcting audit issues. March Provide staff and logistical support to self-assessment and compile report. April Provide proposed budget changes based on status of funds. Recommend administrative service costs to Policy Council/Policy Committee budget committee. See also: Printable Calendar [GIF, 37 KB]

Sample Planning Calendar. Fostering Program Governance. Training Guides for the Head Start Learning Community. DHHS/ACF/ACYF/HSB. 1998. English.

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