Environmental Audit of Site Location

An environmental audit should be conducted before construction of a new building; renovation or occupation of an older building; or after a natural disaster to properly evaluate and, where necessary, remediate or avoid sites where children's health could be compromised. A written report that includes any remedial action taken should be kept on file. 

Inspection of Buildings

Existing and/or newly constructed, renovated, remodeled, or altered buildings should be inspected by a building inspector to ensure compliance with applicable state and local building and fire codes before the building can be used for the purpose of early care and education.

Frequency of Inspections for Child Care Centers and Family Child Care Homes

Licensing inspectors or monitoring staff should make on-site inspections to measure program compliance with health, safety, and fire standards prior to issuing an initial license and no less than one, unannounced inspection each year thereafter to ensure compliance with regulations. Additional inspections should take place if needed for the program to achieve satisfactory compliance or if the program is closed at any time. The number of inspections should not include those inspections conducted for the purpose of investigating complaints. Complaints should be investigated promptly, based on severity of the complaint. States should post results of licensing inspections, including complaints, on the internet for parent and public review. Parents/guardians should have easy access to licensing rules and made aware of how to report complaints to the licensing agency.

Virtual Early Education Center (VEEC)

The Virtual Early Education Center (VEEC) is an online tool for early care and education (ECE) programs, including Head Start, Early Head Start, and child care. It is designed to have the look and feel of an actual ECE center. Visitors can move from room to room within the VEEC to find information on health and safety practices and useful resources. Use it to explore resources and information regarding Head Start Program Performance Standards and Caring for Our Children (CFOC). Learn more about health-focused ECE and best practices.

Head Start Release of Lien for Periodic Payments (Form)

Use this sample periodic payment form when you elect to have the contractor document payments to those involved in the renovation or construction project. For grantees or delegate agencies, the information listed documents that the contractor has paid all costs associated with the project. This keeps the contractor from placing a lien on the Head Start or Early Head Start grantee or delegate property.

Determining the Value of Donated Space

This Internal Revenue Service (IRS) publication is designed to help donors and appraisers determine the value of property, other than cash, that is given to qualified organizations. Grantees may find this information useful when questioning the value of donated space. It also explains what kind of information a filer must have to support the charitable contribution deduction claim on a tax return.

Rental or Lease of Facilities and Equipment

This policy statement focuses on allowable rental or lease costs associated with facilities and equipment. Grantees may find this information useful when considering renting or leasing facilities and equipment for their program’s use. This policy statement also clarifies the term "less-than-arms-length" as it relates to property agreements.