Recordkeeping and Reporting

Well-designed recordkeeping and reporting systems maintain the program's institutional memory and provide critical information to program leaders, staff, families and community partners.

Recordkeeping and Reporting

Recordkeeping and reporting are intertwined into a single Head Start management system. They are key to a program's ability to gather and use data effectively. It is in the intersection of recordkeeping and reporting that programs turn data into information.

Contents of Child Records

Programs should maintain a confidential file for each child in one central location on-site and should be immediately available to the child's caregivers/teachers (who should have parental/guardian consent for access to records), the child's parents/guardians, and the licensing authority upon request. The file for each child should include specific items.