Program Information Report (PIR)
The Program Information Report (PIR) provides comprehensive data on the services, staff, children, and families served by Head Start and Early Head Start programs nationwide.
Reporting
Explore these resources for information on the process of organizing records into topic-specific summaries. These summaries provide key information to program leadership for decision-making, generating timely reports for program improvement, and informing parents and other stakeholders about progress toward program goals. Recordkeeping and reporting together make up one of the 12 program management systems.
Three Federal Reports Every Grant Recipient Must File
This Management Minute video describes three federal reports every grant recipient must file in a timely manner.
Tribal Consultation Sessions
Tribal Consultation reports reflect comments and recommendations raised by tribal leaders and their representatives; comments and responses from OHS; and areas identified at the Tribal Consultations as requiring follow up by OHS.
Cost Allocation Tip Sheet
Learn about the key concepts and vocabulary that frame cost allocation discussions and practical ways to assign the shared cost of a resource, good, or service.
Financial Audits: Key Regulations and Tips
In this tip sheet, learn about key regulations concerning the financial audits of Head Start programs. Also, learn the steps for selecting an auditor and related online resources.
Designing Reports and Effective Recordkeeping Activities
Find resources to help design and distribute Head Start reports and manage recordkeeping activities.
Real Property Status Report (SF-429)
As described in ACF-IM-HS-17-01 Facilities Guidance, all grantees, including those with no covered real property, are instructed to use and submit standard form (SF) Real Property Status Report 429. Go to the Grants.gov Forms Repository for the latest versions of the forms.
Submission of Tangible Personal Property Report (SF-428)
ACF-PI-HS-17-04 notifies grantees of the requirements around SF-428 and the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS). Grantees are required to provide Tangible Personal Property Report SF-428 and SF-428B, and SF-428S if needed, not later than 90 days after the close of the project period.
Federal Financial Report (SF-425)
Prior to fiscal year (FY) 2016, all Head Start grantees were required to submit financial reports made for its federal award(s) using standard form (SF) Federal Financial Report 425 (lines 10a, b, and c), detailing the cash transactions in the Payment Management System (PMS), and separate reports to the Administration for Children and Families (ACF) detailing the expenditures (lines 10d-o) made for the same award(s).
Overdue Reports
Overdue reports within the time allowed may result in suspension or termination of an active grant, withholding a non-competing continuation award, or other enforcement actions, including withholding of payments or converting to the reimbursement method of payment. Grantees will find this information useful to avoid penalties associated with overdue reports.