Resources for Financial Management

Fiscal management is directly related to successful outcomes for children, families, and programs.  Effective fiscal management is key to operating a successful Head Start program. Explore the resources on this page to learn more about financial management.

Non-Federal Share Narrative

Find information about Non-federal matching information and explanations of difficult fiscal issues such as contributions, disallowances, documentation, in-kind, and volunteer services. Head Start administrators and grantees may use this helpful information to guide their work.

Documenting In-Kind Contributions

Documenting in-kind contributions is a key part of a grantee’s fiscal operations. By accurately documenting in-kind expenditures, your program has a record of its financial "sweat equity" for potential funders.

Real Property Status Report (SF-429)

As described in ACF-IM-HS-15-01 Real Property Reporting and Request Requirements, all grantees, including those with no covered real property, are instructed to use and submit standard form (SF) Real Property Status Repoty 429. It includes the following real property reporting and request forms: Note: These resources are under review.

Submission of Tangible Personal Property Report (SF-428)

ACF-PI-HS-17-04 notifies grantees of the requirements around SF-428 and the U.S. Department of Health and Human Services (HHS) Payment Management System (PMS). Grantees are required to provide Tangible Personal Property Report SF-428 and SF-428B, and SF-428S if needed, not later than 90 days after the close of the project period.

Fiscal Management

Strong fiscal systems are key to a healthy program. The materials in this topic guide programs in making the most of their financial resources. Explore tools to help grantees account for their federal assets, comply with regulations, avoid waste, manage risk, and strengthen internal controls. Find information to support grantees in generating in-kind contributions and meeting matching requirements. Learn how to develop sound reporting systems, and execute budgets that reflect program goals and priorities.

Cost Allocation

Cost allocation is the process of assigning the shared cost of an item or service to two or more programs—and it's a key element of the Fiscal Management System. Organizations use cost allocation to ensure that costs are shared equitably across different funding sources and programs.