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Data & Ongoing Monitoring

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Program Information Report (PIR)

PIR logoThe Office of Head Start (OHS) Program Information Report (PIR) provides comprehensive data on the services, staff, children, and families served by Head Start and Early Head Start programs nationwide. All grant recipients and delegates are required to submit a PIR for Head Start and Early Head Start programs.

2022–2023 PIR Collection Documents

The 2022–2023 PIR is now open in HSES.

2022–2023 PIR Change Summary

  • Primary type of eligibility question A.13.b, Public Assistance, has been updated to include TANF, SSI, and SNAP.
  • Attendance questions A.22 and A.23 will be collected for the 2022-2023 PIR.
  • Unspecified ethnicity and race questions A.25.h and B.13.h have been separated as single questions to include either unspecified ethnicity or unspecified race. They will not have a separate count by origin, similar to questions A.25.a-A.25.g and B.13.a-B.13.g.
  • Medical Services question C.7 has been split into two independent questions, C.7 and C.8. The questions in C.8 are the chronic condition questions formerly in C.7.a and C.7.b, independent of being up-to-date on EPSDT schedules in C.7. As a result, the remainder of Section C has been renumbered from C.8-C.50 to C.9-C.51.
  • D.6 and D.7 Formal Agreements for Collaboration have been revised to count the number of partners or agencies versus the number of agreements. D.8 has been added for formal agreements with Part C agencies.
  • Version 1.1 Missed instructions and C.38 text updated to align with renumbering.

2023–2024 Advanced Copy PIR Documents

The Advanced Copy 2023–2024 PIR is provided to prepare for 2023–2024 PIR data collection.

2023–2024 PIR Change Summary

  • Minor text revisions to reflect 2023–2024 and grammar edits in instructions and questions.
  • A.2 — Revised sub-questions A.2.a.1 – A.2.a.3 to reflect full-working-day, full-calendar-year, and full-working-day and full-calendar-year center-based program options.
  • A.10 — Instruction and question header updated to remove “At Enrollment” for clarification purposes.
  • A.13 and A.14 — Section, Instructions, and Question changed to the primary type of documentation used for determining eligibility for clarification purposes.
    • TANF, SSI, and SNAP as primary documentation used for eligibility are counted separately.
  • B.8 and B.9 — Added B.8.a.1 number of home visitors and B.9.a.1 number of family child care providers that hold baccalaureate or advanced degrees.
  • B.17 — Updated B.17 text to reflect “Classroom Teachers” and B.17.c to align with the “classroom teachers” definition.
  • C.10 — Updated to reflect the 2022 version of the CDC BMI-for-age growth charts.
  • C.14 — Medical services Section changed to Medical and well-being services – pregnant women (EHS programs).
  • New C.14.c added — Scheduled a newborn visit within two weeks after the infant’s birth.
    • Renumbered current 2023 C.14.c – C.14.j to 2024 C.14.d – C.14.k.
  • C.17 New Section and Questions — Newborn visit – pregnant women (EHS programs)
  • C.18–C.20 Renumbered and revised Oral health Section, previously 2023 C.17-C.20.
    • 2024 C.18-C.20 Oral health questions are applicable to all programs.
    • Oral health section instructions and questions reflect “oral care.”
  • 2023 C.20 Discontinued – Ending the renumbering impact from the 2024 C.17-C.20 revisions.

Services Snapshots

Services Snapshots summarize annual PIR data. National Services Snapshots are available to download here:

If you are interested in a Services Snapshot for a program near you, use the Agency Service Profile search tool. After finding the grant recipient using the tool, select "grantee profile" and then "retrieve reports."

Access to PIR Data

The PIR is an important source of descriptive and service data for the Head Start community, their partners, Congress, and for the general public. PIR data is compiled for use at the federal, regional, state, and local levels.

The full PIR data set, prior year reports, and PIR forms are available to the public on request.

Contact the Head Start Enterprise System (HSES) help desk to request access.

HSES Help Desk
Email: help@hsesinfo.org
Toll-free: 866-771-4737
Local: 571-429-4858
Hours of Operation:
Monday – Friday, 8 a.m. – 7 p.m. ET (excluding federal holidays and weather-related federal office closures)

Current HSES users have access to the full PIR data set via the Reports tab at https://hses.ohs.acf.hhs.gov.

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,  Data and Ongoing Monitoring