Notice of grant award is a legal document given to the intended organization that indicates an award has been made and that funds may be requested from the designated HHS payment system or office. The notice of grant award shows the amount of Federal funds authorized for obligation and the budget period for the approved project. Grantees will find this information helpful, which outlines the conditions of their grant awards.
The following is an excerpt from the HHS Grant Policy Statement.
The NoA is the legal document issued to the receiving organization that indicates an award has been made and that funds may be requested from the designated HHS payment system or office. A NoA, showing the amount of Federal funds authorized for obligation and any future-year commitments, is issued for each budget period in the approved project period (see "Project Period and Budget Period" below). Until an awarding office has issued a NoA for the initial budget period, any costs incurred by the applicant for the project are incurred at its own risk. A revised NoA may be issued during a budget period to effect an action resulting in a change in the period or amount of support or other change in the terms and conditions of award. An awarding office generally will not issue a revised NoA to reflect a recipient's post-award rebudgeting. The NoA sets forth pertinent information about the grant, including, but not limited to, the following:
- Grant identification number ("grant number")
- Statutory authority for the award and any applicable program regulations
- Name of recipient organization and Name of the PI/PD
- Approved project period and budget period start and end dates
- Amount of Federal funds authorized for obligation by the recipient
- Amount of matching or cost sharing (if applicable)
- Amount of anticipated future-year commitments (if applicable)
- Names of the cognizant OPDIV/awarding office, PO, GMO, and GMS
- Applicable terms and conditions of award, either by reference or inclusion
- The HHS-assigned EIN (based on the IRS EIN), which must be used to request payment
A recipient indicates acceptance of an award and its associated terms and conditions by drawing or requesting funds from the designated HHS payment system or office. For cooperative agreement awards, an awarding office may require the recipient to formally accept the award by signing and returning the NoA or separate document. When a signature is required, the authorized organizational representative must be the signatory of the NoA. If a recipient cannot accept the award, including the legal obligation to perform in accordance with award terms and conditions, the organization should notify the GMO immediately upon receipt of the NoA. If a resolution cannot be reached, the GMO will void the grant. The OPDIV's determination of applicable terms and conditions of award or a GMO's denial of a request to change the terms and conditions is discretionary and not subject to appeal. Once the award is accepted by the recipient, the contents of the NoA are binding on the recipient unless and until modified by a revised NoA signed by the GMO.