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Contents of Child Records

Programs should maintain a confidential file for each child in one central location on-site and should be immediately available to the child's caregivers/teachers (who should have parental/guardian consent for access to records), the child's parents/guardians, and the licensing authority upon request. The file for each child should include the following:

a) Pre-admission enrollment information;

b) Admission agreement signed by the parent/guardian at enrollment;

c) Initial and updated health care assessments, completed and signed by the child's primary care provider, based on the child's most recent well care visit;

d) Health history completed by the parent/guardian at admission;

e) Medication record;

f) Authorization form for emergency medical care;

g) Results of developmental and behavioral screenings;

h) Record of persons authorized to pick up child;

i) Written informed consent forms signed by the parent/guardian allowing the facility to share the child's health records with other service providers.

Last Updated: May 17, 2018