Program Information Report (PIR): Frequently Asked Questions

This page contains frequently asked questions regarding the 2016-2017 PIR. Submit all new questions to the Head Start Enterprise System (HSES) help desk at help@hsesinfo.org.

General
A. Program Information
B. Program Staff and Qualifications
C. Child & Family Services

General

Return to top

A. Program Information

A.3 through A.8 - Funded Enrollment - Funded enrollment by program option – children

A.10 - Funded Enrollment - Funded enrollment at child care partner

A.13 and A.14 - Cumulative Enrollment - Children by age and pregnant women

  • Under the Cumulative Enrollment - Children by Age section, do I report the ages of children at the time of enrollment or at the PIR reporting time?

    At the time of enrollment, use the age of the child as of the date used by the local school system in determining eligibility for public school. See "45 CFR 1305.4(a)" at the following link regarding age determination for eligibility: 45 CFR 1305.4 Age of Children and Family Income Eligibility

    Example:
    Program Year: September 1 to June 16
    Local school system eligibility date: December 1

    • Jemal's birthday is July 31 and he is three years old on the first day of the program year which runs from September 1 to June 16. Jemal is still three years old on December 1, so he would be reported in the three year old category for the current PIR.
    • Sarah's birthday is December 12 and she is four years old on the first day of the program year. Sarah is still four years old on December 1, so she would be reported in the four year old category for the current PIR.
    • Althea's birthday is November 29 and she is four years old on the first day of the program year. Althea is five years old on December 1, so she would be reported in the five year old category for the current PIR.
    • George was enrolled in Head Start last year. His birthday is October 1 and he is three years old on the first day of the program year. George is four years old on December 1, so he would be reported in the four year old category for the current PIR.

A.16 - Cumulative Enrollment - Type of eligibility

A.18 - Cumulative Enrollment - Prior enrollment

A.19 through A.23 - Cumulative Enrollment - Transition and Turnover

Return to top

B. Program Staff and Qualifications

B.1 and B.3 through B.29 - Total Staff, Management Staff, Child Development Staff, Non-Supervisory Child Development Staff, and Family & Community Partnership Staff, Education & Child Development Management Staff

B.5 and B.8 – Child Development Staff - Preschool child development staff - qualifications (HS and Migrant programs) and Infant and toddler child development staff - qualifications (EHS and Migrant programs)

Return to top

C. Child & Family Services

C.8.a and C.9 - Health Services - Medical services - children

  • Can medical treatment be provided by someone other than a health care professional?

    Yes. "Medical treatment" must be a plan of care, based upon a diagnosis, conducted under the direction of a health care professional. Therefore, the individual providing the actual service (ex. administering a medication, managing a child's diet within the center, etc.) need not be a health care professional, but a health care professional must have initiated and be involved in an ongoing way in the plan.

C.20 - Health Services - Infant and toddler preventive dental services (EHS and Migrant programs)

There is no Head Start Program Performance Standard that requires pregnant women to receive a dental exam or treatment within 90 days. 1304.40(c)(1)(ii) requires programs to assist pregnant women in accessing comprehensive prenatal and post partum care through referrals immediately after enrollment into the program. This care must include "...dental examinations on a schedule deemed appropriate by the attending health care providers as early in the pregnancy as possible".

C.54 and C.55 - Family and Community Partnerships - Local education agency (LEA)

Return to top

Program Information Report - Frequently Asked Questions. HHS/ACF/OHS. 2015. English.

Last Reviewed: March 2017

Last Updated: March 27, 2017