Grace’s Ideas: Review Ideas

Grace Whitney is the director of the Connecticut Head Start State Collaboration Office. To hear or read what Grace has to say about identification and outreach, select the links below.

Sharing information Watch the video [00:01:04] | Read the transcript

To gather good data on families who are experiencing homelessness we’ve been able to share information from our state homeless shelter system. That’s been one of the ways we’ve been able to at least identify families who are in a sheltered situation. We can share community level data through our state level data banks and do that on a regular basis and then often times the local programs will keep data on families who are turned away from shelter and so there are extrapolations that the coalition to end homelessness uses and they can use those extrapolations in their own data.

Recruiting activities Watch the video [00:00:38] | Read the transcript

Recruiting activities are really pretty wide open. Programs have been incredibly creative in the kinds of recruiting practices that they’ve used. Some of our grantees have established weekly opportunities to go out to shelters and they just go out and they meet with families who are there and give them information about Head Start, but also, other community programs so that they’re really providing support as well as bringing information about Head Start. Some of our programs have begun to create referral forms and keep forms on hand at shelter programs and other programs that are serving families experiencing homelessness so that information is really on hand and accurate. And then have ongoing contact with those connections so that they know when there are vacancies in programs and may even be able to begin to collect some enrollment data so that when there is a vacancy, that families can be enrolled on a fairly immediate basis.

Outreach and enrollment activities Watch the video [00:00:42] | Read the transcript

I’ve been able to put out small grants for outreach and enrollment to individual grantees and that’s been very helpful because programs have had kind of a reason to focus specifically on homelessness. And they’ve come up with incredibly creative ways of using a very small amount of money to do an awful lot of creative things in their own community – not only to train their own staff and to really bring their own staff further along in understanding what some of the needs are, but also bringing some materials and information to staff who serve homeless families around the needs of young children which is really, really necessary.

Grace’s Ideas: Explore Information

Before you make your recommendation, do the following:

  • Think about Grace’s ideas and how they might relate to your situation.
  • Review the information in the links below.
  • If possible, discuss Grace’s ideas with a colleague.


Grace’s Ideas: Prepare Your Plan

Use the ideas in this lesson to help you prepare your plan for identification and outreach. The Outreach Plan worksheet [RTF, 203KB] is a tool to help you gather your own ideas, as well as ideas from each video and from the Explore Information tab.

Step 1: Collect all your ideas in one place. To start, select one action from the
table below.

If... Then do this...
You have not started a document yet Open this Outreach Plan worksheet [RTF, 203KB] or use your journal to start collecting your ideas in one place
You've already started a document Locate your document or journal to add more ideas

Step 2: Include details in your plan, such as the following:

  • Ideas you want to try
  • Procedures or steps you will follow to implement the idea
  • Names of people who will help implement your ideas or people you plan to contact for help
  • Timeline
  • Target locations for outreach
  • Ideas for flyers, letters, and other outreach materials

Step 3: Share your plan with others. Consider doing the following:

  • Disseminate your plan to appropriate staff, such as program director, family service manager, and other managers
  • Integrate your plan into policies and procedures
  • Use your community assessment to inform your plan
  • Consider your program’s systems of operation (e.g., program planning, recordkeeping and reporting, governance) as you prepare your plan

Last Updated: January 6, 2017