Division of Payment Managemen

Division of Payment Management services provides tips for making the payment management process work smoothly. Grantee and delegate agencies will find these tips useful for grant accounting, cash management, and grant reporting.

Best Practices

Insider Tips for Making the DPM Process Work Smoothly For You

  1. In accordance of OMB Circular A-102 and Title 2 CFR Part 215 , grant funds are to be requested for immediate disbursement needs. Requests for reimbursement may be at any time. Grantees should not be holding excess cash. Funds may be requested as often as needed during our regular business hours.
  2. Promptly return any funds you will not spend within three business days.
  3. Be sure to submit PSC 272 report (Federal Cash Transaction Report) on time. If DPM does not receive your report by the due date, funds may not be released until the report is completed.
  4. Promptly respond to DPM requests for information. DPM cannot release your funds until it receives the information.
  5. Be accurate; this goes without saying. Review your PSC 272 report each quarter and reconcile any differences with your records.
  6. Contact your grant awarding office (not DPM) for issues regarding your grant award or the SF 269 report (Financial Status Report). DPM does not issue grants nor can we adjust a grant.
  7. Contact DPM for issues regarding your draw-down requests, cash management rules, and the PSC 272 report. These are the areas where DPM can be of service to you. Always have your DPM account number or EIN handy.

Division of Payment Management. HHS/ACF/ACYF/HSB. 2000. English.

Last Reviewed: November 2008

Last Updated: July 30, 2015