This section of the Head Start Program Performance Standards outlines the procedures for applying for Head Start grant funds to purchase, construct, or make major renovations to facilities in which to operate Head Start programs. It also details the measures which must be taken to protect the Federal interest in such facilities purchased, constructed or renovated with Head Start grant funds.
This system must be used by Head Start grantees to drawdown Head Start grant funds and to submit quarterly cash disbursement reconciliation reports. The website provides Help Desk assistance and frequently asked questions that provide guidance on how to create user identification.
This publication offers answers to Head Start grantees’ frequently asked questions regarding the Payment Management System, which allows grantees to drawdown federal funds to cover their approved expenses and requires them to file quarterly federal cash transaction reports.
Non-Federal Share Issues (ACF-PI-HS-12-02)
This Program Instruction memo emphasizes the importance of meeting non-federal share requirements and provides information about the process for requesting a waiver from those requirements.
Choosing an External Auditor (ACF-IM-HS-12-01)
This Information Memorandum provides guidance to assist grantees with effectively procuring the services of an auditor.
This resource includes information about how eligible Head Start Programs can lower telephone and internet costs through E-Rate discounts. It includes information on E-Rate eligibility, the application process, frequently asked questions, a template and a guide to support the development of the required technology plan.
As a condition identified in the Notice of Award for all five-year Head Start and Early Head Start grants, each grantee must participate in this OHS-sponsored single audit webcast within six months of the start of the project period. Understanding the purpose and importance of the annual audit can help grantee leadership to strengthen the program organization. To receive credit toward this grant condition, the grantee must fill out the registration pop-up box at the end of the webcast.
Application and Grant Award Process
This narrative focuses on the grant application and grant renewal process. Agencies and other organizations will find this information useful when considering applying for a Head Start or Early Head Start grant.
The cost principles are government-wide policies from the Office of Management and Budget (OMB) that assist program directors and fiscal officers in determining costs applicable to grants, contracts, and other agreements. The cost principles for federal awards to non-federal entities are established in 2 CFR Part 200 Subpart E.
Equipment Management Narrative
Federal grant regulations require that grant recipients establish written policies and procedures for the management and control of equipment acquired in whole or in part by Head Start grants and subgrants. Program directors, fiscal managers, and property managers must implement policies and procedures for all the procurement of equipment. This narrative describes the requirements.