Duties and Responsibilities:
- Work with the project manager to draft new project timelines and project kick-off agendas, as well as maintain and update timelines and work plans
- Check-in with team members to ensure that work products and deliverables are on schedule
- Lead process documentation and quality control effort
- Manage multiple concurrent projects and activities simultaneously
- Assign and oversee task completion by grants resources and serve as part of a team delivering and executing work
- Assure quality and timeliness of deliverables
- Serve as primary POC for federal clients, ensuring consistent and open communication that builds trust
- Consistently communicate with a high degree of professionalism, diplomacy, and tact
- Provide management and technical direction in the execution of a variety of grants management tasks, including but not limited to the following:
- Track, manage, and prepare data analyses of grant funding metrics
- Prepare and track grants through review and funding process
- Ensure accurate and timely review of grant applications – including serving as panel monitor/facilitator or review assistant as appropriate
- Liaise and correspond with federal and contractor grant and program staff to support the timely review and award of grants as well as post-award and closeout functions
- Prepare continuation Financial Assistance Awards (FAAs) and Notices of Award (NOA)
- Review and analyze grantee performance progress and federal financial reports
- Review, analyze, and process grantee waiver requests; applications for facility construction, purchase, and major renovation; grant modifications, etc.
- Monitor fiscal performance of grantees, including monitoring drawdowns and expenditures and reducing incidence of unobligated and unliquidated balances
- Support review and resolution of audit reports and findings
- Assist with monitoring activities – including site visits, desk reviews, and ongoing technical assistance
- Communicate with grantees and technical assistance providers as needed to support grantee programmatic and fiscal performance
- Provide regulatory and policy guidance to Head Start and Early Head Start grantees
- Document grantee data, information, forms, and communication in the Head Start Enterprise System and other data management systems.
- Maintain electronic grant files and other official documentation in appropriate systems
- Prepare grant closeouts
- Conduct performance analysis and program assessments
- Prepare written reports in varying formats applicable to different stakeholders and audiences
Minimum Qualifications:
- Bachelor’s degree required for consideration; master’s degree preferred
- Education/Experience in accounting, finance, or business preferred
- Experience in accounting, budgeting, data analysis, and oversight of complex projects and large programmatic budgets
- Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred
- AT LEAST 5 years of solid grants management experience is required for consideration
- Knowledge of the Head Start Program and applicable grant systems – including budget management of grant programs – is a major distinguishing feature
- Must have strong data analytics skills and the ability to present data in ways that are understandable and relevant to different stakeholders and audiences
- PMP is a distinguishing feature
- Strong organizational skills and the ability to effectively manage multiple priorities
- Strong interpersonal skills, with the ability to build relationships and collaborate with a variety of stakeholders
- Proven ability to effectively communicate in writing and when speaking,
- Computer, Internet, and general proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; demonstrated proficiency in utilizing a variety of web-based and off-the-shelf data management software packages.
- Experience developing new project process documentation and templates as well as creating quality control procedures and checklists for deliverables and daily tasks
- Exceptional communicator with the ability to adjust communication style to individual personalities and needs of our customers
- Must be adept in prioritizing multiple tasks in a fast-paced, customer-centric environment
Work Environment: The work environment is a hybrid office setting, in the office two days per week.
Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing.
Position type and expected work hours: This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.
Travel: 10% local and regional travel, with overnight stays necessary
Required education and experience: Bachelor’s degree required
Additional eligibility qualifications: A minimum of 3 years of industry-specific experience required
Equal employment opportunity statement: All employment decisions will be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Please apply online with the link below:
https://recruiting.paylocity.com/recruiting/jobs/Details/2706013/Guardians-of-Honor-LLC/Senior-Program-Support-Specialist-Senior-Data-Analyst