Early Childhood Job Center

• Maintain the Chart of Accounts
• Oversee the appropriate allocation of costs
• Assure timely and correct recording of invoices and preparation of checks
• Enter journal entries as necessary
• Protect the integrity of restricted and endowment funds
• Prepare year-end accruals and closing entries

Reporting

• Prepare monthly financial statements for governing bodies and management
• Comply with all federal and state reporting requirements
• Report on restricted and endowment funds as needed
• Present and explain financial statements to governing bodies as requested

Budgeting

• Prepare the EHS grant application budget sections
• Prepare the annual organizational budget in collaboration with appropriate personnel
• Revise budgets as needed
• Enter budget data into Abila MIP and show on monthly reports

Supervision

• Supervise the Business and Financial Services Coordinator and any other accounting personnel
• Coordinate work with staff responsible for payroll and benefits

Cash Management

• Draw EHS funds in a timely manner
• Oversee recording of cash receipts
• Maintain documentation of all cash transactions
• Reconcile all bank statements and investment accounts

Accounts Receivable

• Monitor Accounts Receivable from grants and contracts

Non-Federal Share (NFS) of EHS Grants

• Oversee gathering of data to support “in-kind” and NFS income
• Continually explore additional ways of generating NFS income
• Ensure maintenance of complete and accurate records supporting this income

Fixed Assets

• Maintain complete and accurate fixed asset records including identification of those assets purchased with federal funds
• Maintain depreciation schedule and record expense
• Keep files of leases and contracts
• Oversee recording of inventories

Purchasing and Accounts Payable

• Assure compliance with EHS regulations
• Review authorization process
• Maintain appropriate cost allocation policies

Audits

• Prepare for the annual financial audit
• Work with auditors and the Audit Committee
• Review and interpret audit results as requested
• Prepare for and participate in all grant monitoring reviews

Other Duties

• Work with a Diversity, Equity, Inclusion, and Belonging (DEIB) lens in all aspects of the role.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands and fingers, handle or feel objects, tools, or controls, and talk and hear.  The employee frequently is required to reach with hands or arms.  The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.