Under the supervision of the Chief Financial Officer (CFO), the Fiscal Officer I will provide government contractual support to the CFO, the Vice President of Early Education, program staff and accounting staff. The Fiscal Officer I will support the Head Start, State Preschool and, as needed, other Para Los Niños contracts. The Fiscal Officer I will be expected to study, interpret, analyze, monitor and administer these contracts on an ongoing basis. The Fiscal Officer I will prepare and submit periodic fiscal and program reports to the grantors on a timely basis. The Fiscal Officer I, will oversee the implementation of new contracts, monitor the performance of the contracts assigned and ensure that the programs and the agency overall are in compliance with the contracts.
- Implement mission, vision, and values established by the President/CEO and Board of Directors.
- Carries out Head Start Performance Standards, requirements of the Head Start Act, and the requirements of the LACOE contract.
- Participate in the overall agency Accreditation Quality Improvement and assist the CFO in the coordination, development and implementation stages of the agency's accreditation by analyzing existing and proposing new operational procedures for PLN.
- Nurture respectful relationships with co-workers, clients and children, and be sensitive to the cultural needs of the population served.
- Assist with the continuous development of department policies and procedures.
- Participate in the RFP process ensuring the agency's ability to meet financial and programmatic proposals.
- Provide supervision and training for the Contract Analysts (at the request of the CFO) as it relates to the program portion of the contracts.
- Attend contract administrative and technical training workshops offered or mandated by each of the funding sources (Grantors). Prepare and submit a summary of each meeting to the CFO on a timely basis.
- Provide technical assistance, interpretation and guidance to the program staff in matters relating to the compliance of the contract.
- Make site visits to all programs falling under the contracts assigned. Minimum of two site visits per program per 12-month period. The purpose of the site visit is to ensure that the program meets the requirements of the contract. A report of findings or a report of clearance will be prepared and submitted to the Site Supervisor, Head of Department/Program and CFO.
- Assist CFO with the development of subcontracts and provide orientation and training to subcontractors on contract compliance and reporting requirements.
- Responsible for monitoring and communicating with subcontractors on contract compliance and reporting requirements through the duration of the contract.
- Collect and maintain subcontractor evidence of qualification (e.g., articles of incorporation, criminal clearances, certificates of insurance, etc.) for the contracts assigned and oversee the Contract Analysts efforts in this area as well.
- Responsible for submitting contract mandated fiscal and program reports for assigned contracts. This process will include the collection and analysis of data from PLN program and administrative staff, the preparation of accurate and professional fiscal reporting documents and the timely submission of fiscal and program reports.
- Assist CFO and program staff with the preparation of the agency's annual budget.
- Assist CFO and oversee Contract Analysts analysis and preparation of projections for program budget modifications in accordance with the contracts.
- Prepare internal reports (e.g., child days of enrollment or case management actual vs. budget, statistical evaluations, demographics, etc) to assist in the analysis of the performance of the programs and to ensure contract compliance.
- Responsible for monitoring, updating and follow-up for government receipts from assigned contracts.
- Develop and maintain a calendar for all contractual reporting due dates, internal and external meetings mandated by management or the funding source. This calendar will be available to Finance and Program Managers and Directors.
- Prepare for grantor field audits, work with Director to assist the grantor field auditor, formally respond to any audit findings and be responsible for writing and following up on any action plans needed to correct audit findings.
- Provide information requested by the annual independent auditor as it relates to contracts.
- Maintain and archive as appropriate, all master documents (i.e., RFP, original contract, budget, scope of work) fiscal and program reports and all internal and external correspondence for the assigned government contracts while maintaining a user-friendly filing system that is easily accessible to PLN staff and outside examiners, and oversee the Contract Analysts efforts in this area as well.
- Communicate with Program Supervisors and Program Administrative Assistants on matters related to contract compliance.
- Assist in special projects and perform other duties related to the management of the Contracts Department as assigned by CFO.
- Knowledge of early childhood education systems preferred (i.e. Early Head/Start, Head Start, State Preschool)
- CPA, or at minimum, Bachelors degree in accounting, business, fiscal management or a related field.
- 5+ years of experience in a similar role in a related field.
- Exceptional written, oral and interpersonal communication skills
- Must be able to comprehend and communicate the contents of each contract to Program and Administrative management and staff.
- Ability to forge and maintain effective working relationships with Para Los Niños employees, Board Members, support groups, and the general public.
- Ability to multi-task, meet strict deadlines and prioritize work as needed.
- Computer literacy including proficiency in Excel and other Microsoft Office applications as well as the ability to adapt quickly to industry specific software.
- Valid drivers license, car and liability insurance required.
- DOJ Clearance
- TB Test every 2 years
- All state required immunizations
To perform this job the individual must be able to carry out all essential functions satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.
- Lifting/carrying up to 25 pounds
- Some bending/kneeling/stooping required
- Mostly stationary, seated position (approximately 50% of time), although frequent walking is required
- Some driving required
Para Los Niños promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We dont discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.
Follow the link below to apply: https://www.paycomonline.net/v4/ats/index.php?/job/apply&clientkey=61D2F3612C51C6929D6C2E7C9A234A2F&job=36244