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Designing Reports and Effective Recordkeeping Activities

Tools and Resources

Recordkeeping and Reporting: Learning for New Leaders, Head Start A to Z

In this training module, learn how recordkeeping and reporting builds and maintains a program’s institutional memory. This resource can help Head Start leaders establish effective recordkeeping and reporting practices.

Progress Reporting

Progress reports must be submitted to, and approved by, the Operating Division (OPDIV). New grantees can use this resource to help them as they prepare reports about their program. Read this excerpt from the Head Start Grants Policy Statement.

Policies and Regulations

Reporting, 45 CFR §1302.102 (d)

Learn what types of reports programs need to develop and with whom should they be shared. Review this standard to find out more about reporting.

Protection for the Privacy of Child Records, 45 CFR §1303 Subpart C

Programs need to protect a child's personally identifiable information (PII). Learn more about how to protect children’s records.

Record retention, 45 CFR § 1303.54

This standard outlines the requirements for record retention related to the purchase, lease, or construction of facilities.

Retention requirements for records, 45 CFR § 75.361

In this standard, review the requirements for retaining records related to federal awards.

Last Updated: March 29, 2018