Recordkeeping is the process of recording activities, transactions, and events into an information management system. Reporting is the process of organizing records into topic-specific summaries that help us monitor our programs and tell us if we are achieving our goals. This module explores the relationship between these two linked processes. It underscores how accurate and complete records are the foundation of effective decision-making.
This module describes the many types of information collected and the role this information plays in Head Start programs. Learn about the entire lifespan of records, from preparing for information collection to analysis, maintenance, and disposition. Because of its fundamental importance, personally identifiable information (PII) requirements are discussed in detail.
Moving from recordkeeping to reporting, the module outlines the various reports all Head Start programs are required to create and submit. Explore ways to tailor those reports for specific audiences so they are both effective and compelling.
To get started, open the session description and script below. It provides an overview of the entire session, a chart to customize training, detailed presenter notes, and suggestions for using the handouts and activities.
Session Description and Script
Activities and Handouts
- Head Start A to Z Guiding Principles
- The Four Data Activities
- Records in the Life of a Head Start Child
- Protections for the Privacy of Child Records, 45 CFR §1303 Subpart C
- Guidance for Management of Program Data
- Digital Data Inventory
- Summary of Reporting Requirements
- Responsible Data Life Cycle
- Reflective Practice Tool
Resource Type: Article
National Centers: Program Management and Fiscal Operations
Last Updated: October 25, 2023