These organizational tools will help you communicate efficiently and effectively with the community assessment team and others throughout the process:
- Draw up a plan that includes the tasks and time frames assigned to each team member. Distribute this as a chart to all team members so they can stay informed about the overall process.
- Keep a calendar to help your team, the Policy Council and the governing body/Tribal Council to stay informed. Define the tasks that will be under way each month and note the expected completion dates. You can add other important program-wide tasks to the calendar, such as the Program Information Report (PIR), OHS monitoring reviews, and program self-assessment.
- Communicate the plan. Prior to its implementation, the team leader can consult with the governing body/Tribal Council and Policy Council to get ideas and assistance from the members, hear concerns that might need to be resolved, and review ongoing communications.
How does your program inform key stakeholders of the community assessment process?
Once you have established your planning team, community assessment timeline, and main tasks, it is time to move onto Step 2, where you will clarify what you want to learn. Specifically, think about what questions you want answered and how best to gather accurate data that will inform those answers. Use the A Closer Look: The Community Assessment Team to review how to organize team responsibilities.
Resource Type: Article
National Centers: Program Management and Fiscal Operations
Audience: Directors and Managers
Last Updated: August 4, 2023